Caravaggio (BG)
We are seeking a Receptionist & General Services to join our team. The candidate will serve as the “voice and face” of the company, representing the primary point of contact for visitors and partners.
Candidate Profile
We are interested in evaluating two types of candidates:
Senior Profile: A professional with at least five years of experience in the role, possessing excellent organizational skills and the ability to work independently.
Junior Profile: A young graduate, even with limited experience, demonstrating strong proactivity and a marked aptitude for operational and logistical management specifically within the samples area.
Responsibilities and Duties
The candidate will manage the front office and support business processes through the following activities:
1. Reception and Front Office Greeting visitors in compliance with company entry procedures. Management of the professional switchboard and messaging systems, including the programming of schedules for holidays and closures. Handling of keys and the opening or closing of gates, drawers, and company cabinets. Management of internal communication, including bulletin board notices and call notification emails.
2. Samples Management and Logistics (Key Area) Coordinating with the warehouse for the finalization, packaging, and shipping of samples and catalogs. Creation of drafts and artwork for sampling purposes. Managing relationships with express couriers, ensuring parcel pickup by 12:00 PM and overseeing deliveries received at the reception.
3. Organizational Secretariat and General Services Booking travel and managing staff business trips. Maintaining up-to-date GDPR procedures and company directories via Excel and switchboard systems. Setting up and managing meeting rooms, including welcoming guests and coordinating catering or necessary materials. Monitoring stock levels and placing online orders for stationery and consumables. Managing relationships with external suppliers, such as vending machine maintenance services.
Requirements
Education: A five-year high school diploma or a first-level university degree, preferably with a technical-scientific or accounting focus.
Languages: Knowledge of the English language at a school level. Excellent command of the Italian language.
Technical Skills: Excellent proficiency with the Microsoft Office suite, with a particular emphasis on Excel.
Personal Aptitudes: Methodical precision, team spirit, a multitasking approach, and strong interpersonal skills. The ability to manage stress and proactively support colleagues across different departments is essential.
Logistics: Possession of a personal vehicle for commuting.
What We Offer
We offer an initial Fixed-Term contract aimed at permanent stabilization. You will join a solid and stimulating work environment focused on the professional growth and valuation of its people.
This search is open to candidates of both sexes, in accordance with Laws 903/77 and 125/91, and to people of all ages and nationalities, pursuant to Legislative Decrees 215/03 and 216/03. Candidates are invited to read the privacy policy in accordance with Art. 13 of Regulation (EU) 2016/679 (GDPR). Personal data will be processed exclusively for selection purposes.
